BuyKeep guide
Keep your receipts so you can find them again
Content reviewed: 19 October 2026
Your new headphones work, but the receipt is somewhere among paper, photos and emails. When you need it, the search begins: when did I buy this, from which shop, and where is the invoice?
Start with one recent purchase. Keep a readable receipt together with useful purchase details, then check that you can find both again. You do not need to organise your entire archive first.
Receipt · Backpack
Photo or PDF
AI suggestions ready to review
Example preview with fictional details.
1. Capture the whole receipt
Photograph a paper receipt with every edge in view. Enlarge the photo and check the shop, purchase date, items and amount. Look for reflections, shadows and cropped lines.
If you already have the invoice as a PDF, use that file. A screenshot of an email notification may leave out details from the invoice itself. In BuyKeep, keep the document together with the purchase details.
Keep original documents according to your needs. A digital copy does not by itself establish which evidence you may need in a particular situation.
2. Add details you will recognise
Choose a name you would actually search for, such as ‘Travel headphones’. Add the purchase date and shop. A model name can help distinguish similar purchases. A few clear categories are easier to maintain than an elaborate filing system.
BuyKeep can suggest details using AI. Compare the suggestions with the document, especially the date and amount, before accepting them. You can also enter details manually. Manual entry uses no AI credits; AI extraction requires sufficient available credits. Files use your shared PlenDesk storage.
3. Try finding it again straight away
Save the receipt, leave the detail view and search for your chosen name, such as ‘Headphones’. Open the result and check that you can read the right document and purchase details.
If it is hard to find, improve the name now. For your next purchase, repeat the same short routine: add the receipt, check the details, save it and open it again.
4. Optional: take your own offline copy
BuyKeep Offline creates a searchable copy of your receipt collection with photos and PDFs. Once fully downloaded, it opens without signing in or connecting to the internet.
Download every required part and open the copy once to check it. Large collections may have several packages; follow the download instructions. Store the copy somewhere only the intended people can access, because it contains your documents.
The copy shows the collection at the time of export. Later additions and edits do not update it automatically. Create a new export for a newer copy. Editing in BuyKeep still requires an internet connection; the offline copy is for reference and is not an automatic re-import.
Three common questions
- Do I have to use AI extraction?
- No. You can enter purchase details manually. If you use AI suggestions, review them before saving.
- Will BuyKeep remind me about a warranty date?
- BuyKeep can store dates you enter. It currently does not send automatic email or push reminders for them. Uploading a receipt does not determine a legal deadline.
- Does my offline copy stay up to date?
- It contains the state at export time. Create a new export to include later changes. A fully downloaded copy opens without signing in.
My first organised receipt
For one personal purchase. This checklist does not define legal or retention periods.
- Photograph the whole receipt clearly, or use the existing PDF invoice.
- Keep the receipt and purchase details together.
- Choose a name you would search for later.
- Check shop, date and amount against the document; correct AI suggestions if needed.
- Find and reopen the saved entry using search.
- Check that the attached document is readable.
Optional: your own offline copy
- Download the complete export, including every indicated package.
- Open the copy locally and find the receipt.
- Keep the copy in a protected location.
The copy does not update automatically. Create a new export for a newer version.
Download checklist (PDF, 1 page)Print it or keep it with your documents. No registration required.
Start with one receipt
Save a purchase document, check its details and find it again. Your existing PlenDesk account works with BuyKeep too.
Save your first receipt